To see Webmail’s configuration possibilities, select the “Options” button at the top of the browser.
When you first set up your Webmail, be sure to fill in your Personal Information. You can later modify it as needed.
Select the “Options” menu (at the upper left of the right hand frame).
Choose “Personal Information” and customize your profile as follows:
- Full Name (required): Enter your name as you wish it to be seen by recipients of your email.
- Email Address: Enter your email address, but only if it’s different from your automatically assigned Unity address.
- Reply To: Enter the email address you want your recipients to reply to, but only if it’s different from the one you’re sending from.
- Signature: Optional – A signature is a piece of text that can be attached to the bottom of each message you send. If you want a signature, mark the checkbox beside “use a signature” and then type in the desired signature.
- Multiple Identities: Select this link if you want to use different email addresses for different purposes (e.g., one identity for your work email, another for home). You can then enter each additional email address you want to use.
- Timezone Options: Leave this at the default setting (“same as server”).
- Reply Citation Options: When you choose the “Reply” button to respond to a message, the Compose form will automatically include the original message. The Reply Citation option allows you to choose the introductory line (the citation line) for this quoted message:
- No Citation: Inserts no citation line.
- Author Said: Inserts the line: “[original sender] Said:” where [original sender] will be replaced by the name of the person who sent you the original message.
- Quote Who XML: This produces the line: <quote who=”[original sender]”>.
- User-Defined: Enables you to customize the citation line. In the two text boxes accompanying this option you can type the beginning and end of the citation line. The original sender’s name will be inserted between these two texts.
- Signature Options: These allow you to use or not use your signature (see step 6) and to precede it with a dashed line.
Theme Webmail offers a choice of color themes.
Custom Stylesheet Changing a theme changes only the colors. A stylesheet can be used change, for example, the font and size. The these changes will be applied to every message you send.
You can easily change the language of most displays. From the list, choose your desired language (if listed), and it will be used for all future Webmail-related messages you send.
This option does not translate incoming email messages or folder names.
Number of Messages to Index
This is the number of messages that you want to be displayed at a time in a message list. If a folder contains more than this number, you will see “Previous” and “Next” links that allow you to see pages that list the other messages.
Enable Page Selector
Setting this to “Yes” shows page numbers above and below the message list so that you can quickly move to a specific page of messages. “Maximum number of pages to show” can be used to limit the number of pages displayed.
Wrap incoming text at
This specifies the number of characters to allow before wrapping the text. This prevents messages from scrolling off the screen. A good average to try initially is “86.”
Size of editor window
How wide do you want your “Compose” box to be? This is the number of characters per line that you will be able to type before the line wraps.
Location of Buttons when Composing
You can choose the locations for the “Addresses,” “Save Draft” and “Send” buttons in the right hand frame.
Address Book Display Format
Show HTML Version by Default
If a message you receive is in both text and HTML format, you can choose to see the HTML version (Yes) or the text version (No). Default format is “text.”
Include Me in CC when I Reply All “Reply All” sends your reply to all recipients of the original message, including yourself. To leave your own email address out of the reply list, set this to “No.”
Enable Mailer Display
When you view a message, this identifies the email program the sender used.
Display Attached Images with Message
If someone sends you a message with one or more images attached and you’ve set this to “Yes,” the images will be displayed right away when you view the message.
Enable Subtle Printer Friendly Link
This determines the presence or absence of a quicklink button that allows you to print messages.
Enable Printer Friendly Clean Display
When enabled, this will clean up the message so the print looks nicer.
Always Compose in New Window
This enables a pop-up window whenever you compose a reply or forward a message.
Height and Width Settings of Compose Window
If you elect to have a pop-up window when composing, this specifies its size.
Append Signature Before reply/forward
This will allow you to decide if/where your signature will be included in a new message.
Use Receive Date for Sort Sort new messages in the Inbox by receive date. There are no other options in this menu, but you can change the sorting in a folder.
Enable Thread Sort by Reference Header
This will enable the “Thread View” option in the Inbox. This option groups together the messages having the same subject and sender.
This allows you more location options for buttons. In this case, you can reposition the “Delete”, “Move” and “Next” buttons.
There are also “Windows Preferences.” You can decide if you want a pop-up window when you open a message for reading. There are also a few customizations of the Addressbook and Auto-complete features. The address book link can aligned or hidden; Auto-complete can be set to search under email addresses, nicknames or both, or it can be disabled.
This option allows you to color-code messages from a particular sender or on a particular subject. For example, you can highlight all messages having the subject “Group Meeting” with a specific color. Or instantly spot emails from friends by using a different color for each friend. To begin, click on [New] to create a new one, or [Edit] to edit an existing one and these options will appear below:
This is simply a name for the highlighting itself. For example, if you are highlighting messages from your mother, you might choose the name “From Mom”.
You can choose the highlighting color from among a number of predefined ones, or you can enter the HEX code for a color of your choice, e.g., a6b492. If you choose another color, you must also select the “Other” radio button.
Here you specify the matching phrase. From the drop-down menu, you choose the header field to match against (e.g., “From”) and in the text box you enter the phrase to be matched (e.g., email@example.com).
Messages in the Inbox that have been highlighted appear as
These options will determine how your folders are used and how they are displayed in your browser window.
You can choose one of your folders other than “Trash” to hold your unwanted messages. If you select “Don’t use Trash,” you will not be able to temporarily store in Webmail any messages you don’t want but haven’t yet deleted.
You can select one of your folders other than “Sent” to hold your sent messages. If you select “Don’t use Sent,” you will not be able to save Webmail copies of messages you send.
You can choose one of your folders other than “Drafts” to hold your message drafts (completed or partially written emails that need to be reviewed before sending). If you select “Don’t use Drafts,” you will not be able to save your drafts in Webmail.
Location of folder list
You can display your folder list as either the left or right frame in your window.
Width of folder list
If you have very long folder names or large fonts, set the width of the list fairly high. Otherwise, set it low to save screen space.
Auto refresh folder list
Webmail can automatically refresh the folder listing on the side of your browser window. You can set the interval between refreshes (in minutes) to reveal the current number of unread messages in each folder.
Enable Unread Message Notification
This option specifies how to show the number of messages you haven’t read. If you select “No Notification,” you won’t see the number of unread messages. If you set it to “INBOX,” the arrival of new mail will cause the name of the Inbox to become bold and the number of new messages to appear in parentheses. If you set it to “All Folders,” this behavior will occur on all folders.
Unseen message notification type
When a folder contains new messages, this option tells whether to display the total number of messages in that folder or only the new ones.
Enable Collapsible Folders
This allows you to ‘fold’ or collapse a folder so that any subfolders it contains will not be displayed. You can collapse a folder by clicking on the “-” sign next to its name and expand it again by clicking on the “+” sign. Setting this to “No” disables collapsing.
Show Clock on Folders Panel
Choose whether you want a clock to be displayed above the folder list and how it should look. “Hour Format” lets you choose a 12- or 24-hour clock.
If you search a mailbox, the search will be saved for quick access later. This option specifies how many mailbox searches to save.
This specifies the order in which the columns (Date, Flags, Subject, From and the checkboxes) appear in the message list. You can add, remove or rearrange columns or customize them to fit your needs. Use the Up and Down links to move columns around and “Del” to remove one from the display.
The SpellChecker allows you to set the default language or modify the “Personal Dictionary.”
When you run the SpellChecker as you compose a new message, it will identify misspelled words and others not in the Personal Dictionary. You can include them by selecting “Add.” When you use the Personal Dictionary, all the words you’ve added to it are listed. To remove a word, simply mark its checkbox and select “Delete.”
The “Set up International Dictionaries” option will set the dictionary language that will be used with the SpellChecker. The default is English.